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Rolling Hills Christian Church

Events Coordinator

– El Dorado Hills, California
Employment Type Full-Time
Minimum Experience Experienced

Position Title: Events Coordinator 

Department: Connect Ministry

Staff Group: Support

Classification/Time Requirement: Exempt/Full-time

Reports to: Connect Pastor

POSITION SUMMARY

The Rolling Hills Christian Church (“Rolling Hills”) Events Coordinator is responsible coordinating all events (large and small) at Rolling Hills. This includes but is not limited to: Summer food truck parties, Mother’s and Father’s Day festivities, staff celebrations, volunteer appreciations, golf tournaments, and more. The Events Coordinator assists with the planning, facilitation, and support of all special events (church and non- church) associated with Rolling Hills.

RESPONSIBILITIES

  • Manages the event process and policies
  • Schedule events in Planning Center
  • Coordinate with Facilities Manager to determine event needs (room layouts, custodial staff, etc.) and help others ministries coordinate effectively with facilities manager
  • Coordinates with outside vendors (caterers, event planners, wedding coordinators, etc.) including negotiating prices
  • Oversees various ministry events (mainly quality and experience working to elevate (staff or volunteers) events to reach a clarified standard of excellence)
  • Manages church event calendar
  • Places orders and picks-up supplies as needed
  • Recruits, coordinates and trains volunteers for events (both on-going and special events)
  • Collaborates with various ministry heads to expand their event quality
  • Maintains inventory of event supplies (catering supplies, table cloths, etc.)
  • Supports guest services coordinator and Sunday teams
  • Conducts post event follow-up and reports feedback to respective ministries and contacts
  • Creates and consistently works within Rolling Hills budget for church related events and individual budgets for non-church related events
  • Acts as a liaison between maintenance staff and technical production team to create desired effects
  • Ensures incidentals are provided for guest speakers
  • Assists event logistics of baptisms, growth track, etc.
  • Assists reviewing Rolling Hills calendar to anticipate event date conflicts
  • Oversees weddings/funerals

QUALIFICATIONS AND PERSONAL ATTRIBUTES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, character and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • A minimum of three (3) years in event coordination in a large church setting and/or a degree in hospitality
  • Experience in the planning and execution of special events, weddings, and banquets
  • A strong composition of many or all of the following spiritual gifts: administration, assistance, hospitality, service and empathy
  • A self-starter with drive, passion and initiative and ability to work independently with little supervision
  • Ability to follow policies and procedures but possess the ability to use discretion when non-routine situations arise
  • Ability to handle stress and conflict with grace and determination
  • Strong problem solver and an intuitive thinker; takes initiative to anticipate potential problem issues
  • Comfortable giving direction to staff and lay leadership
  • Willingness and ability to say “no” to many good ideas and requests
  • Ability to initiate, plan and manage projects and meetings
  • Appropriately handle sensitive and confidential information and situations
  • Ability to focus on details, prioritize and meet deadlines
  • Proficient in Internet, Microsoft programs (Word, Excel), and other computer-based technologies
  • A passion for working with people
  • Teachable and willing to be held accountable
  • A proven track record of effective leadership, judgment, and above-reproach character
  • Confidential, helpful, cheerful, diplomatic, caring and positive attitude at ALL times
  • A willingness to grow and adapt to the inevitable changes found in a growing local church
  • A shepherd’s temperament; servant-leader/mentor attitude and inclination
  • Expert-level written and verbal communication skills; Strong interpersonal skills – ability to communicate persuasively and compassionately both orally and in writing
  • Solid understanding of group dynamics to ensure effective consensus building and decision-making
  • Demonstrate an ongoing and growing relationship with Jesus Christ
  • Maintain alliance with Rolling Hills goals, strategies and vision
  • Maintain regular attendance at worship services and demonstrate active membership at Rolling Hills

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to bend, stoop, reach, and carry. The employee is frequently required to stand, walk and use hands. The employee must be able to lift and carry at least twenty (20) pounds. Specific vision abilities required by this job include close and distance vision. Communication requirements include verbal speech and written communication.

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  • Location
    El Dorado Hills, California
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced
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